3 Things You Need to Know About Emails
By Nancy Barry
Speaker and Author of When Reality Hits: What Employers Want Recent College Graduates to Know
E-mails should be professional
Your e-mail should be simple and to the point. Put the most important information in the first paragraph. Take the time to check grammar and spelling. It’ll take about ten seconds and could save you some embarrassing moments. Keep in mind, e-mails written in all lower case are too casual, and if you use all upper case, it’ll seem as though you’re screaming.
E-mails are not private conversations
Never, ever put anything in an e-mail you wouldn’t want the whole world to know. And never include confidential information in an e-mail. It can be easily forwarded and could end up in the hands of the wrong person.
We’ve all heard horror stories about people who sent e-mails that ended up in the wrong hands. Don’t let it happen to you. They are so easy to forward. The person on the other end might not take the time to think about whether there’s any inappropriate information in your original e-mail. Yours could end up in a long e-mail trail, possibly a trail you won’t want to travel.
Delete does not mean delete
Just because you delete an e-mail doesn’t mean a technology wizard can’t find it. The good news is, if you accidentally deleted an important document, your friends in the IT department can find it. The bad news is, if you are sending or receiving inappropriate e-mails, they can find those, too.
~ Nancy Barry, Recent College Graduate Expert, Campus Calm